Printing Publications Administrator

Job Title: Printing Publications Administrator 

Location: Mills Building, 4301 N. 30^th Street, Omaha, NE 68111

Reports To: Executive Director, Supply Chain 

Work Schedule/FLSA Status: 12-month / Exempt 

Salary Schedule: Non-Negotiated Administrator, 26Z / Salary credit may be awarded for applicable experience.  Placement on the salary schedule will follow the applicable agreement.  

Start Date: TBD – as early as the end of May – early June

Position Purpose:

Supervises all printing and mailing operations performed for schools and departments within Omaha Public Schools. Requires a high level of knowledge regarding current printing technologies – both hardware and software related. Requires knowledge of postal regulations related to daily outgoing first-class mail as well as marketing (bulk) mail. 

Knowledge, Skills, and Abilities: 

• Minimum of a bachelor’s degree preferred, or equivalent combination of training and experience required. 


• Five years’ successful supervisory experience in the printing industry preferred. 


• Knowledge of digital operations such as eProductivity Software Pace, and Market Direct Storefront preferred. 


• Knowledge of digital operations, such as BCC Mail Manager, preferred. 


• Ability to accurately complete specific projects and responsibilities in a timely manner required. 


• Exemplary organizational and prioritizing skills required. 


• Knowledge of cutting, folding, collating, drilling & saddle stitching operations required. 


• The skills pertinent to positive human relationships and the ability to work effectively with all staff are required. 


• Ability to conceptualize and prepare artwork for brochures, newsletters, and a variety of instructional materials. 


• Ability to recognize and maintain acceptable levels of both quality and production output. 


• Ability to withstand and meet demanding production schedules. 


• Ability to work independently without direct supervision. 


• Ability to establish and maintain positive working relationships with fellow staff. 


• Ability to perform basic math measurement skills. 


• Ability to work in a printing & graphic arts type of environment, which includes the noise of multiple machines operating simultaneously, standard printing inks, chemicals, and related materials usage. 


• Ability to communicate with other school personnel using tact and courtesy. 

Essential Performance Responsibilities: 

• Supervises all printing and related graphic arts personnel and activities performed at Printing & Publications Services. 


• Supervises all Mail Services and Printing & Publications Services activities and staff. 


• Assists with the determination of the most efficient production method to be used on each project and the creation of the required instructions for each project. 


• Guides staff who perform initial review of all printing orders and related instructions for each project. 


• Manages all assignments of printing jobs to each artist within the Printing & Publications Division. 


• Determination of standard design styles to be used by all artists. 


• Lead work with multiple forms of information and develop effective communication pieces using graphic arts processes under tight deadlines. 


• Lead the evaluation and prioritization of requests, facilitating efficient graphic arts production. 


• Working with customers on printing issues to guide projects so that the end product is designed in the most efficient and cost-effective manner, while emphasizing both high-quality text communication and aesthetic quality. 


• Working with customers to improve the quality and cost effectiveness of printed pieces. 


• Design and lead a series of both regularly scheduled and ad hoc in-service training sessions available to District staff across all schools and departments. 


• Monitors and supports computer programs/web applications by effectively resolving program and user issues.  Some of the programs used, but are not limited to, MDSF, Slingshot, Switch, BCC Mailer Manager, Eagle Soft, and People Soft. 


• Responsibilities require a proven ability to analyze and respond to emergency requests.


• Responsible for ensuring maintenance of all print shop equipment. 


• Manage the budget associated with Printing and Publication Services. 


• Maintain inventory and inventory management systems within Printing and Publication Services.  


• Will support other administrative duties as necessary in production workflow, such as billing, data entry for daily, monthly, and year budgets. 


• The ability to interact with management and staff, resolving issues pertaining to the daily operation; attend staff and committee meetings, and develop recommendations for future department needs. 


• Maintain data and provide reports as requested by supervisor or Board of Education. 


• Make presentations as required by position. 

Additional Duties: 
Performs other related tasks as assigned by supervisor and other central office administrators as designated by the Chief Operating Officer.

Equipment:

Operation of the listed equipment is not required, but a general understanding of the capabilities and functions of this equipment is important. 

• High volume sheet-fed inkjet equipment, such as Xerox Brenva, Xerox Baltoro, each with attached Bourg finishing system. 


• MBO right-angle folding equipment 


• Horizon collating equipment 


• Coil punch and thermal binding equipment 


• Videojet addressing and tabbing equipment 


• Colorado 1650 wide-format printing equipment 


• Xante X33 rigid format printing equipment 


• Xante Impressia Envelope Printing equipment 

Travel: Limited travel may be required. 

Physical and Mental Demands, Work Hazards: 

• Must be able to respond rapidly in emergency situations. 


• Must have organization, time management, communication, and interpersonal skills. 


• Work in an office and production environment. 

Interrelations: 

• Contact with personnel within the district and with customers and vendors. 


• Will be working without direct daily supervision of District Operational Services leadership so independent decision making to lead staff to complete day to day tasks is required. 


• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy. 


• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues. 


• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service. 

Employee Punctuality and Appearance: 

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave. 


• Any deviation from assigned hours must have prior approval from the employee’s supervisor. 


• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position. 

Terms of Employment: 

This position is treated as a full-time exempt position. The terms of your employment will be governed by applicable state laws regulating employment or teaching in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative. 

Terms of employment are contingent upon: 

• A background check which demonstrates background is acceptable for the position sought and working with or around students. 


• Verification of U.S. Citizenship or legal authorization to work in the United States. 


• Successful completion of a tuberculosis skin test (if required by federal law for your position). 

Omaha Public Schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact the human resources department at 531-299-0240.